Our meeting room management solution is an advanced extension of Teams Calendar and is fully integrated to it. We don't change the way you're using and booking your meeting rooms, we enhance their management and usage.
Besides, only the people equipped with our solution will be concerned by these new features. Indeed, you can have within the same company people who will be concerned by this workflow and others for whom the process won't change.
First thing, we need to have access to all the meeting rooms that will be equipped with our solution. This means you must have configured your meeting rooms as resources in your Microsoft admin dashboard before starting their configuration in Comeen Workplace.
To simplify this process, we recommend that you create a dedicated user/account with the required access rights to all the meeting rooms concerned. Thus, this will be easier to set up and maintain your meeting rooms in Comeen Workplace.
Step 1: Create your space
To start using Rooms, you will first need to create your space.
Help documentation for creating a space
Step 2: Configuration steps with Microsoft
- Creating a dedicated account
- Setting calendar synchronization permissions (OPTIONAL: only if the user account isn't a Microsoft admin yet).
The account granting integration permissions must have the admin role and access to the Team Calendar and Microsoft APIs.
Step 3: Synchronize your meeting rooms and their events
- Enable meeting rooms and calendars synchronization
- Synchronize your meeting rooms into Comeen Workplace.
Step 4: Set up notifications
Implement notifications helping people to check in or release meeting rooms as long as an auto-release to prevent ghost meetings.
Step 5: Add your collaborators
Create, import or synchronize your collaborators.
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