Google Workspace has introduced the working location function to Google Calendar.

This function lets you easily view the status of your workplace in Google Calendar.

Comeen Workplace, as a Recommended for Google Workspace application, provide a seamless integration with this feature.
Across this documentation we'll first explain how the integration works and then explain to you how to deploy it.

How does the integration work?

How to activate the integration?

How does the Google Calendar working location integration works with Comeen Workplace

Comeen Workplace lets you update your status accross different applications: our Google Calendar add-on, our Google Chat application, our Slack application or from My Comeen (our Web application).

The available Comeen Workplace status are:

• At the office,
• Remote work,
• Other,
• Out of office.

Now, some of those status can be automatically synchronized with the Google Calendar working location feature.

The available Google Calendar working location status are:

• Office,
• Home,
• Another location.

The Comeen Workplace's Google Calendar working location integration works both ways.

The Comeen Workplace status "At the office" correspond to Google Calendar working location "Office".

The Comeen Workplace status "Remote work" correspond to Google Calendar working location "Home".

Synchronization from Comeen Workplace to Google Calendar

When you set your Comeen Workplace status to "Remote work"

From Comeen Workplace, when you set a status to "Remote Work", your Google Calendar working location will be automatically updated.

Here is how it'll look on Google Calendar:

When you set your Comeen Workplace status to "At the office"

From Comeen Workplace, when you set a status to "At the office", your Google Calendar working location will be automatically updated.

Here is how it'll look on Google Calendar:

 

Synchronization from Google Calendar to Comeen Workplace

When you set your Google Calendar working location to "Office"

We'll book an in-office attendance to the user's Favorite Location.

 

If your user hasn't set his Favorite Location

We'll remove his working location.

He will receive this notification :

 

If the building is using desk booking feature

We'll book a desk in the user's Favorite Location.

The user will receive this notification (in Google Chat and/or Slack):

We'll update his working location:

If the building is not using desk booking feature

We'll book a desk in the user's Favorite Location.

The user won't receive any notification.

We'll update the working location with booking informations:

 

When you set your Google Calendar working location to an office that is synchronized with Comeen Workplace

From the working location, select your office:

We'll book an in-office attendance in that office and update your working location:

 

If the building is using desk booking feature, we'll book a desk automatically in this office.

The user will receive this notification (in Google Chat and/or Slack):

We'll update the working location with booking informations:

 

When you set your Google Calendar working location to an office that is not synchronized with Comeen Workplace

The user will receive this notification (in Google Chat and/or Slack):

 

When you set your Google Calendar working location to a building that is full

The user will receive this notification (in Google Chat and/or Slack):

We'll remove his working location.

 

When you set your Google Calendar working location to "Home"

The user status in Comeen Workplace will be set to "Remote work":

 

When you remove your working location

We'll remove your status in Comeen Workplace.
Your desk will be released if you had a desk booking.

When you set a recurring working location

In Google Calendar settings, you can define a recurring working location: 

We'll synchronize your recurring working location.

 

What happens if I book half a day?

Currently we're not supporting half day booking with the Google Calendar working location integration. It will be available soon.

 

How to activate synchronization?

1. Open https://my.comeen.io/
2. Click on Settings then on Google Workspace in the Integrations section :
3. Click on "Sign-in with Google" :
   
4. Select your Google account:
   
5. Click on "Allow" :
   

 

Initial synchronization

When you activate the "Allow workplaces to be synchronized from Google Calendar" option, we launch an initial synchronization.

The synchronization will take all the "In office" and "Remote-work" statuses defined in Comeen Workplace and create the corresponding workplaces in Google Calendar. Existing workplaces in Google Calendar created by users will be deleted.

Once the initial synchronization has taken place, changes to Google Calendar workplaces or Comeen Workplace statuses will be monitored and synchronized in both directions.