User Roles in Comeen Workplace

User Roles Overview

A user can combine several roles.

Admin platform

• Admin: The highest level role with unrestricted access to all features and settings.
• Building Admin: Manages specific buildings they have access to. Can:
  • View and edit building details and settings
  • Manage building resources (rooms, desks, equipment)
  • Configure building-specific settings and layouts
  • See the meeting rooms linked to their buildings
  • View and modify all desk bookings
  • Set reminders policy
  • View analytics for their buildings
• Building Reader: A read-only role for building oversight. Can:
  • View building information and resources
  • View all desk bookings
  • Access building floor plans and layouts
  • See room and desk availability
  • View building-specific analytics
• Meeting Room Admin: Specialized role for meeting room management. Can:
  • Create, synchronize and edit meeting room details
  • Manage room booking settings
  • Set reminders policy
  • Access room booking schedules
  • View room usage analytics and reports
• Meeting Room Reader: Limited role for meeting room visibility. Can:
  • View meeting room details and availability
  • See room equipment and capacity information
  • Access room booking schedules
  • View basic room analytics
• Users Admin: Focused on user management within allowed scope. Can:
  • Create and manage user groups
  • Assign users to groups
  • Manage user profiles and access
• Visitor Admin: Manages visitor entries within authorized buildings. Can:
  • Create and manage visitor entries
  • View and manage visitor logs
  • Generate visitor badges and access passes
  • Track visitor analytics
• Visitor Reader: Basic visitor management visibility role. Can:
  • View visitor logs and schedules
  • See visitor check-in status
  • Access basic visitor information
  • View visitor-related reports
• Insights: Specialized analytics-focused role. Can access analytics dashboards.
• Announcements: Communications-focused role. Can create and manage announcements.

User platform

• Desk Booking User: Basic desk booking privileges. Can:
  • Book available desks within authorized buildings
  • Cancel own desk bookings
  • View desk availability and equipment
  • Receive booking notifications
  • Check-in to booked desks
  • View floor plans with available desks and users' bookings
  • View colleagues' schedules
• Room User: Standard room booking capabilities. Can:
  • Book available rooms
  • View room availability and equipment
  • Receive room booking notifications
  • Check-in for booked rooms
• Visitor Host: Basic visitor hosting capabilities. Can pre-register visitors and receive visitor notifications.
• Team Manager: Team-specific management capabilities. Can:
  • View team members' desk and room bookings
  • Book desks/rooms on behalf of team members
  • Manage team's schedule and presence
  • View team analytics and reports