Steps to set up meeting rooms management for Google Workspace – Comeen Help Center

Our meeting room management solution is an advanced extension of Google Calendar and is fully integrated to it. We don't change the way you're using and booking your meeting rooms, we enhance their management and usage.
Besides, only the people equipped with our solution will be concerned by these new features. Indeed, you can have within the same company people that will be concerned by this workflow and others for whom the process won't change.

First thing, we need to have access to all the meeting rooms that will be equipped with our solution. This means you must have configured your meeting rooms as resources in your Google console admin before starting their configuration in Comeen Workplace.

To simplify this process, we recommend that you create a dedicated user/account with the required access rights to all the meeting rooms concerned. Thus, this will be easier to set up and maintain your meeting rooms into Comeen Workplace.

Step 1: Create your space

To start using Rooms, you will first need to create your space.

Help documentation for creating a space

Step 2: Configuration steps in Google

Whichever method you choose, the account granting integration permissions must have the admin role and access to the Google Calendar and Gmail APIs.

Step 3: Synchronize your meeting rooms and their events

Synchronize your meeting rooms into Comeen Workplace.

Step 4: Set up notifications

Implement notifications helping people to check-in or release meeting rooms as long as an auto-release to prevent ghost meetings.

Step 5: Add your collaborators

Create, import or synchronize your collaborators.

Step 6: Deploy the chat-bot to your users

Install the chat-bot for an entire Google Workspace domain or for selected organizational units and groups. All users of the Google Workspace domain, organizational units, or groups you select will have access to this app.

Step 7: Deploy the application to your users (optional)

Note : installing the add-on for meeting rooms management is only useful for users to assign the notification to another user

Install the add-on for an entire Google Workspace domain or for selected organizational units and groups. All users of the Google Workspace domain, organizational units, or groups you select will have access to this app.

To go further
Display meeting room access and information

Print a QR code and/or deploy a schedule screen.