Use Default access rights to control what the platform automatically assigns when a user cannot define access rights themselves (for example, because they don’t have the permission to set rights). This applies to items such as playlists, displays/screens, templates and other content: when the creator can’t choose sharing at creation time, the space-level default is used instead.
Step-by-Step Guide
1. Open space settings
Sign in with an account that has Space Admin rights. If you can't access the Settings area you probably lack the required role.
2. Navigate to the settings
From your space dashboard select Space in the left menu, then Settings.
Find Default access rights in the Information tab.
3. Choose the behaviour
You’ll see three choices:
The user only (current behaviour) — the item is accessible only to the creator. This is the historical default.
All user groups the user belongs to — the item is shared with every user group the creator belongs to (good when you want new content to be available to the creator’s teams).
Everyone (all users in the workspace) — the item is accessible to every user in the workspace (choose when content should be broadly visible by default).
Click the option you want and Save to confirm the change.
What to expect after you change it
The selected default is space-level and will be used for future items created by users who cannot set access rights themselves. It will not retroactively change rights on existing items.
If a user can set access rights during creation (for example, during the playlist creation flow), their explicit selection takes precedence. The space default only fills the gap when the user cannot choose.