When implementing our meeting rooms integration, the first thing to know is that you need specific access rights to your meeting rooms. Basically, we ask for two permissions :
- the right to allow the meeting rooms synchronization from Google console admin.
- the right to authorize synchronization of meeting room calendars.
This means that the account used to authorize our integration with your Google console admin must have reading and editing rights on all the meeting rooms that will be equipped with our tool.
For information, the mail address and name of the account that is used to give access to our integration is the one that will be used to send notifications to people when their meeting room is automatically released.
Therefore, we highly recommend using a generic address rather than a personal one, so people don't associate a colleague with the process.
How to set permissions
There are two ways to provide the correct permissions:
1st option: Give Super Admin privileges to the account used (which makes the configuration easier).
2nd option: Share your calendar ressources with the account used.
1st option: Give Super Admin privileges to the account used
Give Super Admin privileges to the account used in G Suite. This will allow it to edit all resources and user calendars in your Google account instead of requiring each to grant permissions explicitly.
To do this:
1. Log in to your Google admin account.
2. In the menu on the left, select Account > Admin roles.
3. Hover next to Super Admin > Select Assign Admin.
4. Select the account used from the list or click Assign users at the top to search for your booking user and assign the Super Admin role.
2nd option: Share your calendar ressources with the account used
To access these settings, an account with Google console admin rights and full access to Google resources is necessary.
On Google Calendar, look for a meeting room resource and add it to your calendars.
Go to the bottom of your screen and next to "Other calendars" click on the "+" button.
Click on "Browse resources"
Select the associated building then click on the concerned meeting room
Once added to your calendars, click on the settings button next to the resource name
Click on "Settings and sharing"
From this page, you can manage access and permissions.
Add the account you want to use and under the permissions dropdown, select "Make changes to events":
Once the access rights are granted, the account will be able to use the targeted meeting room into Comeen Workplace.