Use Google Meet hardware screen as a signage screen

Leveraging Google Meet hardware (GMH) screens for digital signage can enhance the utility of your meeting rooms by displaying dynamic content when the rooms are not in use.

Follow the steps below to configure your GMH devices as signage screens using Comeen Play.

Prerequisites

• Google Admin Console Access: Ensure you have administrative access to the Google Admin Console.
• Comeen Access: Verify that your organization has an active Comeen space.

1. Export Device Information from Google Admin Console
2. Import Device Information into Comeen
3. Adding New Devices Post-Setup

Step 1: Export Device Information from Google Admin Console

    1.1. Navigate to admin.google.com

    1.2. Go to Devices > Google Meet Hardware > Devices.

    1.3. In the Organizations section on the left, choose the OU (Organizational Unit) containing the GMH devices intended for digital signage.

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    1.4. Click the Export button and select CSV Export.

    1.5. Once the export is complete, download and save the CSV file to your computer.

2. Import Device Information into Comeen

    2.1. Go to your Comeen space and open the Displays page.

    2.2. Click on Import from a CSV.

    2.3. Select the CSV file exported from the Google Admin Console.

    2.4. Leave the default parameters and click Import.

    2.5. Map the columns as follows:

• Name → devicename
• Serial Number → integrationid (⚠️ WARNING: Ensure that the Serial Number is mapped to the 'integrationid' column and not 'serialnumber'; the association process will fail otherwise)
• Leave the other columns unassigned.

3. Configure Screensaver Settings in Google Admin Console (First-Time Setup Only)

ℹ️ Note: This step is required only during the initial setup. For subsequent device additions, refer to the "Adding New Devices Post-Setup" section below.

    3.1. First, navigate to the Comeen settings page.

    3.2.A. (Optional) You can automatically add the Google Meet Hardware display created in Comeen to a screen group by enabling the "Automatically associate with a display group" toggle and selecting the group.

If you don’t have a screen group created yet, please refer to this documentation article

    3.2.B. Click on "Generate URL", then click "Copy"

    3.3. Return to the Google Admin Console and navigate to Devices > Google Meet Hardware > Settings.

    3.4. Click on the Device Settings section.

    3.5. Choose the OU containing your GMH devices.

    3.6. In the Screensaver configuration section:

• under Content, choose Custom.
• Paste the URL generated by Comeen in step 3.2.B.
• Set the inactivity duration after which the screens should start broadcasting.
• Set Digital Signage Provider to Appspace.

    3.7. Click Save to apply the changes and reboot the devices to implement the new settings

Adding New Devices Post-Setup

If you add Google Meet Hardware devices to the designated Organizational Unit in the Google Admin Console after completing the initial setup, screens for these new devices will be automatically created on Comeen. However, these newly added devices may initially display generic or random names, as shown in the screenshot below

To assign the correct names:

1. Repeat Steps 1 and 2:

• Export the device information from the Google Admin Console.
• Import the updated CSV into Comeen Play, ensuring accurate device identification.

This process will not result in duplicate entries for devices already present in Comeen. Existing devices will remain unaffected, and only new devices will be added.

By following these steps, you can effectively utilize your Google Meet hardware screens as dynamic digital signage, enhancing communication and engagement within your organization.

Once inactive for the configured time and not in a meeting, the screens should now appear connected in your Comeen space!