Creating a dedicated user for managing meeting rooms in Google Workspace is a strategic approach to simplify the implementation of Comeen and ensure seamless continuity, even if the main administrator changes roles or leaves the company.
This guide outlines the steps to set up a dedicated user account, granting the necessary access rights to ensure effective integration and management of your meeting resources with Comeen.
Prerequisites
- Ensure meeting rooms are configured as resources in your Google Admin Console.
- Have access to Google Admin Console with sufficient permissions.
ℹ️ Information: For information, the mail address and name of the account that is used to give access to our integration is the one that will be used to send notifications to people when their meeting room is automatically released.
Therefore, we highly recommend using a generic address rather than a personal one, so people don't associate a colleague with the process.
Therefore, we highly recommend using a generic address rather than a personal one, so people don't associate a colleague with the process.
Creating the Dedicated User
- Log in to your Google Admin Console.
- Navigate to Directory > Users.
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Click on Add new user.
- Enter the required information for the new user.
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Confirm by clicking Add new user.
Assigning Permissions
- Grant the necessary admin roles or permissions for managing meeting rooms (read and write access).
- Ensure the dedicated account has access to Google Calendar and required Google APIs.
Important Information
- ℹ️ The email address used for this dedicated user will serve as the sender for notifications when meeting rooms are automatically released. Therefore, it is recommended to use a generic address to prevent associating personal identities with administrative processes.
- ⚠️ The dedicated account must either have the super admin role or have read an write access to the necessary Google resources for synchronization
- ⚠️ This dedicated account must have access to Google Calendar
- We need the following OAuth Google scope for :
- Meeting rooms synchronization: https://www.googleapis.com/auth/admin.directory.resource.calendar.readonly
- View and edit events on all your calendars: https://www.googleapis.com/auth/calendar.event
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