Presence rules allow you to define booking conditions over specific time periods.
For example, they can be used to determine which groups are allowed to book on a given floor or in a specific area, as well as to set the maximum number of days permitted in the office.
Create a rule
From your admin dashboard, go to Settings > Presences > Presence Rules, then click New.
1 - Set the time period
When creating a presence rule, you can define when it should be active. There are 4 options:
All time
The rule applies at all times, without any time restriction, from the chosen date.
Date range
The rule applies within a defined date range, based on the specified start and end dates.
Specific days
Use this option to apply a rule on selected individual dates.
Recurring
Use this option to apply a rule on a repeating schedule, instead of creating multiple rules manually.
Everyday: The rule applies every day from the selected start date.
You define:
when the rule starts
when the rule ends:
Never ends
Ends on a specific date
Ends after a certain number of weeks ("number of occurences")
Weekly: Choose the days of the week when the rule should apply.
You define:
when the rule starts
when the rule ends:
Never ends
Ends on a specific date
Ends after a certain number of weeks ("number of occurences")
Monthly: Coming soon
Yearly: Coming soon
2 - Define which users are affected by the rule
Choose whether to apply the rule to all users of the space or only to specific groups that you have selected:
3 - Presence configuration
After that, you can configure the rule presence: minimum and maximum days per week allowed at the office
4 - Location rule
The Location rule section allows you to control which locations (buildings, floors, or areas) users can see and book when the presence rule applies.
You can combine different types of location rules to guide or restrict user behavior.
Recommended locations
Recommended locations are highlighted and pre-selected for users.
These locations are suggested when users book a desk or choose a workspace
Users can still select other locations (unless restricted by other rules)
Use cases:
Encourage users to book in specific buildings
Guide teams toward preferred areas
Suggest offices based on capacity or policy
Blocked locations
Blocked locations are hidden from users.
Users will not see these locations at all
They cannot book or select them
Use cases:
Close a building temporarily
Restrict access to certain floors
Prevent bookings in unavailable areas
Enforced locations
Enforced locations are the only locations available to users.
Users will only see and be able to book these locations
All other locations are hidden
Use cases:
Assign a team to a specific building
Limit access to a dedicated workspace
Ensure users stay within a defined area
Exclusive locations
Exclusive locations are visible only to the users targeted by the rule.
These locations are hidden from all other users
Only the selected group can see and book them
Use cases:
Reserve spaces for a specific team
Give priority access to certain users
Manage VIP or restricted areas