Leveraging Microsoft Teams Rooms (MTR) devices and Teams panels as digital signage screens with Comeen enhances the utility of your meeting spaces by displaying dynamic content when the rooms are not in use.
Comeen can be displayed on the front-of-room screen of your MTR devices, on the Teams panels mounted outside your meeting rooms, or on both. The setup is the same for both device types: Comeen is added once as a signage source in the Teams Rooms Pro Management portal, then assigned to the devices of your choice.
Follow this step-by-step guide to configure your devices for digital signage.
Prerequisites
Microsoft Teams Rooms on Windows requirements:
MTR devices running Windows version 5.1 or later. We also recommend ensuring that your device is on the Microsoft Teams Rooms certified hardware list.
Teams panels requirements:
Teams panels app version 1449/1.0.97.2026286706 or later installed on your Teams panel devices.
Digital signage is not yet available on Cisco Teams panels (Microsoft has announced support in a future update).
Common Microsoft requirements:
Teams Rooms Pro license assigned to the resource accounts signed in to your MTR devices and Teams panels.
Access to the Teams Rooms Pro Management portal for device configuration and management.
Comeen requirements:
An active Comeen account with access to space settings and necessary permissions to manage screens and playlist content.
Step 1: Add Comeen as a Signage Source
1. First, navigate to the Comeen settings page.
2.A. (Optional) You can automatically add the Microsoft Teams Rooms displays created in Comeen to a screen group by enabling the "Automatically associate with a display group" toggle and selecting the group.
If you donât have a screen group created yet, please refer to this documentation article.
2.B. Click on "Generate URL", then click "Copy".
3. Login to the Teams Rooms Pro Management Portal with your administrator credentials.
4. Go to Settings > Digital Signage and toggle the Digital Signage option to On.
5. In the Teams Rooms Pro Management portal, under Settings > Digital Signage, click on Add Source.
6. Enter a name and description for the signage source (e.g., "Comeen"), then click "Next".
7. Select Custom as the signage source type and paste the Association URL obtained from Comeen in step 2.B.
8. Save the configuration.
This signage source only needs to be created once. It can then be used for both your MTR devices and your Teams panels.
Step 2: Assign the Signage Source to Your MTR Devices and Teams Panels
In the Teams Rooms Pro Management portal, navigate to Settings > Digital Signage, select the Comeen signage source and click Assign to devices.
Configure additional settings, such as:
The duration of device inactivity before switching to Comeen (activation timer).
The time before a meeting starts to deactivate Comeen. This deactivation timer is set separately for front-of-room displays and for Teams panels.
Whether to display the Teams Rooms banner showing room information alongside your signage content. If enabled, avoid placing text or images within the top 15% of the screen height to prevent them from being obstructed by the banner.
Whether to allow the screen to time out when idle.
Show signage on Teams panels: choose where Comeen is displayed:
No (default): Comeen is shown on the MTR front-of-room displays only.
Yes: Comeen is shown on both the MTR front-of-room displays and the Teams panels.
Show only on Teams panels: Comeen is shown on the Teams panels only.
Choose the rooms or device groups where you want to use Comeen.
Select a schedule, review and submit your modifications.
đĄ Good to know about Teams panels:
On Teams panels, the Teams info banner is always displayed alongside your signage content, even if the "Show Teams info banner" setting is turned off. Keep the top 15% of your panel content free of important text or images.
Teams panels have much smaller screens than front-of-room displays. Use content designed for small screens (large text, few elements), as content built for a meeting room TV may not be readable on a panel.
On some panel models, the device may not go into sleep mode when digital signage is enabled.
Step 3: Identify Your Displays and Manage Content in Comeen
In your Comeen space, you should see your MTR devices and Teams panels listed as soon as they have started Comeen for the first time. These devices will only appear as connected when Comeen is active, meaning the room is not in a meeting and the device is broadcasting content.
â ď¸ Please note: devices added through Microsoft Teams Rooms will initially display generic or random names, as shown in the screenshot below.
To identify and rename your devices, please follow these steps:
1. Stand in front of your MTR device or Teams panel and restart it. When the Comeen app loads, you should see your device identifier displayed in the bottom-left corner. Consider filming the loading process or taking a picture to ensure you can reference it later.
2. In Comeen, navigate to the Displays page and click the Edit button next to the display with the corresponding identifier.
3. Enter a new name for the display, then click Save. Tip: include the device type in the name (e.g. "Room Everest â Panel" / "Room Everest â MTR") to tell them apart easily.
4. Once your devices are listed, identified, and renamed, you will need to create a playlist and assign it to your displays. We recommend creating a dedicated playlist for your Teams panels, with content adapted to their smaller screen size.
Adding New Devices Post-Setup
Once the initial setup is complete and the custom signage source is created, you can easily assign this source to new MTR devices or Teams panels to configure them for digital signage. Follow these steps in the Teams Rooms Pro Management Portal:
Please note that this step will not affect any existing or already configured devices on Comeen.
Login to the Teams Rooms Pro Management Portal with your administrator credentials.
Navigate to the Rooms page.
3. From the list of rooms, click on the desired room to open its details.
4. Within the room details, click on the Settings tab, then Digital Signage.
5. Toggle Digital Signage on, select the custom source you previously created (e.g. "Comeen") as the Digital Signage Source, and set the Show signage on Teams panels option as needed.
6. Save and apply changes.
The new device assigned to this room will now use Comeen as the digital signage source. You should see it listed in Comeen as soon as it has started Comeen for the first time. Note that the device must be online and signed in to the Teams Rooms or Teams panels app for the settings to be applied.
By following these steps, you can effectively use your Microsoft Teams Rooms devices and Teams panels as dynamic digital signage screens with Comeen, enhancing communication and engagement within your organization.
For more detailed information, refer to Microsoft's official documentation on configuring digital signage on Teams Rooms.