The benefits of implementing our meeting rooms management solution

No matter if you use Google Workspace or Microsoft 365, the meeting room experience is often bad, but why?

Google or Microsoft offer both a great way to book a meeting room from their calendar app: Google Calendar or Microsoft Outlook.

But the booking experience isn't the complete experience when we talk about meeting room experience.

We see three pain points in the companies we work with:

• there is no meeting room available, at all,

• the room is booked but nobody is there,

• I'm in a call, the room is free, and I can't book the room easily.

At Comeen, we don't want to change the way collaborators are booking a room, we want to solve those three pain points.

Why is there no meeting room available?

Easy and short answer: there is not enough meeting room in my company. It might be true, but before thinking about adding meeting rooms, are you sure that your meeting rooms are fully used? Around 30% of the time is booked with nobody inside.

There is two main reasons for that:

• too many recurring meetings that include a meeting room,

• no check-in/reminder system for your rooms.

How to solve ghost meeting issue?

By deploying a meeting room management software such as Comeen Workplace you can fight against ghost meetings and improve your meeting rooms usage.

Comeen Workplace synchronizes automatically meeting rooms and meeting rooms events from Google Workspace and, pretty soon, from Microsoft 365.

Comeen Workplace doesn't change the way of booking a meeting room but enhances it.

Once you have synchronised your meting rooms in Comeen Workplace, you're able to activate smart features such as:

• automatic reminder to the host of a meeting that includes a synchronized meeting room that lets him confirm if he still needs the room,

• automatic meeting room release if nobody check-in,

• a kiosk application that you can deploy on a screen next to the meeting room entrance that: show meeting room status, current and meetings, book the room from the screen,

• a QR code that can be flashed to access to the room information and reservation system.

You'll enjoy using your meeting rooms with Comeen Workplace!