Comeen Workplace offers an immersive experience directly integrated in Slack.
Once your enterprise deploys our Slack application, you're able to use it without leaving the tool you already know.
Introducing our Slack application
In this documentation you will find :
➡️ How to set your working location
➡️ How to improve your reservation experience
Get started
To access our application, go to your list of apps in Slack, then click on the Comeen Workplace one to display our app for Slack.
How to set your working location
🏢 At the office
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Plan a day at the office
See how many places are left per building, per floor and per area. Then book the best place for you.
From our Slack application, book your today's reservation.
From the Today section, select the duration and the work activity At the office.
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Book an equipped desk / Next to a colleague
Book an equipped desk
When booking a desk, if there's any equipment available, you can ask to get a desk equipped with specific options.
Select the duration of your reservation and the work activity At the office.
Then, from the pop-up that appears, select the required equipment for your desk and click on Create my presence.
This results in booking a desk corresponding to these criteria, that you are still able to cancel by clicking on the Cancel button.
Book a desk next to a colleague
When planning a day at the office, you might see a chair icon next to a colleague's name. You can click on it to reserve next to this person.
Select the duration of your reservation and the work activity At the office.
Then, from the pop-up that appears, click on Pick an option and select the colleague you want to seat next to. Then click on Create my presence.
This results in booking a desk next to this teammate, that you are still able to cancel by clicking on the Cancel button.
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Book an available resource (parking lot, locker, etc)
Office Extras are a great way to simplify and enhance your experience as an employee.
When planning your week at work, you can add the option(s) you need to facilitate your day at the office.
When booking a new reservation, you have the options Office extras at the bottom of the booking pop-up. You can select any of them while making your reservation to add options to it.
Once reservation information are fulfilled and your office extra(s) are selected, click on Create my presence.
🏕️ Out of office
Inform your colleagues and administration that you're not working on this day
To do so, from the Home page, select the duration then select the Out of office work activity.
🏠 Remote work
Inform your colleagues and administration that you're working from home this day
To do so, from the Home page, select the duration then select the Remote work status.
🗺️ Other
Inform your colleagues and administration that you're working from another place than the office or home (at customers', at an event, etc)
To do so, from the Home page, select the duration then select the Other work activity.
How to improve your reservation experience
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Check-in
If you have a reservation for the current day, you can click on the Check-in button to confirm it.
Once confirmed, the Check-in button turns to a Check-out button.
If you click on the Check-out button this will release your reservation.
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Consult and edit your schedule
The Schedule section permits you to see your next reservations and to modify them.
You can consult your schedule for different weeks by changing the selected week.
You can also plan the next week from the section Next week below the section My schedule
To cancel a future reservation, just click on the Cancel button next to it.
To modify a future reservation, click on the work activity box and change your selection.
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Locate your desk
Once you have booked a desk for the current day, you can click on the Locate button to see via a map where your desk is located at.
This will take you to our web page https://my.comeen.io from which you can identify with your preferred method.
Once you are connected, you will see a floor-plan on the right side.
Click on the locate button to show your desk at the center of the map.
If you click on the square at the top right this expand the map to better display it.
Teammates information
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Edit your teammates list
Edit your teammates list to see the information of the colleagues that matter to you.
From the Home page, you can see at the top a button Invite teammates
After clicking on it, a pop-up appears.
You can either click the search bar or type in a colleague's name before selecting the wanted teammate and clicking on Invite.
You can also add several people at once.
Once you add someone to your teammates list, they receive a notification on their side to inform them and to add you as well.
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See your colleagues schedule
Once you added users to your teammates list, you are able to see their reservations for present and future days.
In the Today section, you can see below your reservation the teammates that booked a reservation for the current day and their details.
In the section My schedule you can see for future days and even for future weeks which of your teammates have scheduled to be at the office.
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Locate your colleagues' desks
In the Today section, you can see below your reservation the teammates that booked a reservation for the current day and their details. Below each colleague's reservation, you can also see a Locate button.
Clicking on this button will take you to our web page https://my.comeen.io from which you can identify with your preferred method.
You can see a section called My teammates at the office today, click on one of the map icons to see where a colleague is seated.
This will result in showing you this colleague's seat on the map on the right of the screen.
Notifications
Our Slack application can also be used to send you notifications in order to improve your user experience.
If you click on the tab Messages at the top of the page, this displays the notifications sent by our system.
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Office reservations
Each reservation triggers a reminder under the form of a notification sent on the concerned day.
Clicking on the Check-in button confirms your reservation whereas the Cancel button deletes it.
Our system also sends a reminder on Friday afternoon to remind users to schedule the next week.
And if someone creates a reservation for you, you will be informed via this channel.
Among the options we offer, there's a possibility to send a reminder the day before your reservation.
Finally, if the automatic release is activated by the administrators of your space, not answering the reminders sent the day before and/or the due day results in deleting the reservation made.
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Meeting rooms reservations
The integrated chat also delivers notifications for meeting rooms reservations.
One sent before the start of the event and one after it.
Users can either confirm their booking or release the meeting room via the notifications buttons.
If none of these notifications are answered, the room is automatically released after a predefined time.
Settings
At the top of the Home page, you can see a Settings button.
Clicking on this button will take you to our web page https://my.comeen.io from which you can identify with your preferred method.
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Favorite location and recurring presences
Save time by setting-up your default location and recurring presences from the section My office.
No need to plan your presence in the office every week if you set up these settings. Your reservations will be created automatically for the next 14 days according to your choices . This will be renewed automatically.
For the favorite location select the building, floor and area and click on "Save".
For the recurring presences, select the days concerned and click on Save.
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Notifications
Select the notifications channels you want Comeen Workplace to use when notifying you. This requires to use one of the associated suites.
They will be used to notify you of the arrival of a visitor, to remind you to check in when you arrive at the office or as an alert for a booked meeting room.
In the Settings, you will find a Notifications section. Select the notifications way that suits your needs.
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