Microsoft 365 - Delegating Room Permissions to a Technical User for Calendar Synchronization

In this documentation, we will guide you through the process of delegating room permissions to a technical user for calendar synchronization in Microsoft 365.

Instead of granting full Global Admin access, you can delegate specific permissions to manage and synchronize meeting room calendars efficiently.

1. Delegating Rooms Calendars access to Technical User account
2. Allow Meeting Room Calendars Synchronization on Comeen

1. Delegating Rooms Calendars access to Technical User account

To enable the Technical Account to manage reservations for each meeting room calendar, you must assign delegate access to it. This ensures that the room scheduling card can create bookings in Microsoft Outlook Calendar through the technical user account.

    1. Log in to the Microsoft Admin Center (https://admin.microsoft.com/) using Global Administrator credentials.

    2. Click on "Show all", then go to Resources > Rooms & Equipment.

    3. In the list, select the meeting room you wish to configure by clicking on its name, then locate the Delegates section and click Edit.

    4. Search for the Technical Account by entering its name, then select it from the list.

    5. Click Save changes to confirm.

    6. Repeat the process for each meeting room you want to configure.

Please note: You can also delegate room calendar access to a user using PowerShell with the following command line

Add-MailboxPermission -Identity "ROOM_MAILBOX" -User "TECHNICAL_USER_EMAIL" -AccessRights FullAccess -InheritanceType All

2. Allow Meeting Room Calendars Synchronization on Comeen

    1. Log in to your Comeen space as an administrator

    2. Navigate to Settings > Integrations

    3. Under the Microsoft 365 section, enable the integration by clicking the "Sign in with Microsoft" button.

    4. Log in with your Microsoft Technical Account and accept the requested permissions.